One system for the work the gym actually runs on.
Forty-plus features across seven areas — one login, every location. Search for what you need, or browse by area. Each one has its own page with a look inside.
43 features
01 — Front desk & members
Leads pipeline
Capture, qualify and follow up every enquiry with stages, owners and reminders so no warm lead goes cold.
Marketing ingestion
Meta lead ads, WhatsApp and email flow straight into your pipeline — deduplicated and routed automatically.
Trials
Track active trials, who’s ending soon and your trial-to-paid conversion rate.
Add a member
Lead, trial or paying member in one form — profile, goals, medical notes, plan and trainer.
Member-approved sessions
Log the workout — sets, reps, weight, RPE — and the member confirms by link or PIN.
Session history
A complete, filterable log of every session by trainer, date range, member and status.
Client profiles
Subscriptions, payments, sessions, group members, lifecycle and measurements in one place.
Onboarding
A guided first-days flow for every new member, so nothing gets missed at signup.
02 — Sales, revenue & renewals
Payments & GST
Collections, outstanding balances and partial payments, with GST applied by effective date.
Renewals
Plans expiring this period and already lapsed, with revenue at risk and a one-tap renew.
Win-back
Lapsed members worth re-signing, ranked by lifetime value with last-contact dates.
Premium members
Your most valuable members ranked by lifetime spend, plans and tenure.
KPI dashboard
Sign-ups, revenue, renewals and sessions across any range, with month-over-month trends.
Reports & exports
Exportable business reports and CSVs across any date range, ready for your accountant.
03 — Team & payroll
Trainer salary
Pay from member-approved sessions: per-hour, fixed-share or revenue-share slabs, finalised monthly.
Commission slabs
Tiered revenue-share by monthly trainer revenue — effective-dated and fully versioned.
Leaderboard
Top trainers by revenue and the biggest client transformations, this month.
Progress tracking
Body measurements and progress photos on a 14-day cycle, with per-client history.
Trainer roster
Find any member across trainers and bulk-reassign, with a transfer limit per client.
Staff & roles
Trainers, managers and admins — roles, pay, type and access, all in one list.
04 — Member experience & support
Support desk
Member tickets with a public portal, SLAs, auto-routing and a full activity trail.
Member experience
Complaints and feedback triaged to a root cause, with escalation for the critical ones.
Employee help desk
Internal HR, IT and ops requests with approval chains and a staff happiness survey.
Ticket analytics
SLA compliance, volume and resolution trends across every desk and location.
05 — Operations, safety & events
Inspection checklists
Daily 5S / Gemba walks, rated 1–5 with a live photo, flagging issues for manager review.
Incidents
Injuries, behaviour, theft, lost & found and facility damage — with corrective actions and evidence.
First-aid register
Track first-aid stock levels and refills so the kit is never empty when it matters.
Inward / outward
Material movements with gate passes, carrier details and photo handover proof.
Assets & equipment
Full equipment lifecycle: in service, out for repair, in transit and retired.
Accessories retail
Point-of-sale for supplements and merch, with stock, payments and tracking.
Events & workshops
Registration, attendance, payments, feedback and post-event follow-up.
06 — Finance & controls
Cash drawer
A single source of truth for cash in and out, with a running balance you can trust.
Inter-branch transfers
HO and branch cash handshakes — both sides confirm, nothing goes missing.
Reconciliation
Daily close with a day-freeze, so once a day is reconciled the numbers stay correct.
Approval tiers
Value-based approval routing for cash and expenses, configurable per brand.
Vendor invoices & GST
GST-ready records with vendor and GSTIN details, linked to movements and expenses.
Cash book report
A printable opening → entries → closing statement for any drawer and date.
07 — Multi-location & brand
All-gyms overview
Compare every location on revenue, active members, sessions and renewals due.
Cross-branch transfers
Move members and stock between locations without losing history.
Role-based access
Gym-level isolation with brand, manager and trainer roles — people see only what they should.
Brand-wide reporting
Roll every location into one view, then drill into any single gym.
Runs on mobile
The whole system in your pocket — built mobile-first for staff on the floor.
Email & comms
Branded, templated member and staff notifications, with per-brand SMTP.
And a team that helps you use it well.
Every plan includes the Gym Seva Academy — workshops, playbooks and a community of gym owners. Software is only half of running a better gym.